Eclipse-fm® Version 5.1
Eclipse-fm® Version 5.1
Eclipse-fm® v5.1 will be out in October, featuring a new Property Appraisal Module and a much enhanced Task Enquiry View that you are really going to love working with.
This is a new feature added to allow you to carry out Property or Asset Surveys. See Property Survey details below.
Task List View
This is a new view to allow the user to easily search for task templates. The ability to search for active or inactive templates has also been added.
There are approaching 100 more improvements, all arising from the active participation of users in the Eclipse-fm® Feedback Group.
Task Enquiry List
With new grouping and list printing capabilities the Task Enquiry List has changed almost beyond recognition. Click on the link for details.
This is considerably enhanced, with more details providing for better tracking of loaned out assets. See Loan Store below for more on this. A complete list will be available on the Eclipse-fm® website on release.
With fiveTrusts supporting the development of the extended EBME maintenance features, work is under way. This optional addition will be released as V5.2 in November only for those who opt to take the EBME module. Some of that functionality, such as a new organization of task templates template that will allow for different instances of a model to have differing PPM schedules, will find its way into Eclipse-fm® v6.
If your trust has an EBME maintenance commitment and would be interested in taking up this module, as either an existing or new Eclipse-fm® user , please talk to us.
Call 0845 2707747
Eclipse-fm® Feedback Group - Diary date!
The next meeting will be at Asckey Data Services Ltd on 30 November
The IHEEM Show and Conference
5/6 October 2010
Asckey Data Services will be exhibiting at the Autumn IHEEM Conference, this year being held at the brand new Manchester Central conference centre (formerly G-Mex).
The next few years are going to be full of conflicting challenges for the NHS. In partiular the demands for stringent budget cuts and staff reductions are being accompanied by an expectation that productivity savings will help bridge the funding gap. Meanwhile you will still be expected to deliver improved performance in terms of SLA response times, H&S management and customer expectations.
So, how can you achieve this balancing act?
We have some ideas - come and see us. Our stand number is Stand D48.
Here you will be able to see and discuss how Eclipse-fm®, the NHS own long-term, natural successor to the NHSs original WIMS estates management system, can help you to meet these conflicting challenges and save money by enabling your Trust to:
As well as Eclipse-fm® v5.1 with the new features available for preview. we have TRIX on our stand, illustrating the benefits of integrating the TRIX document management system with Eclipse-fm®.
4/5 November 2010
This will be our fourth year supporting the HFC Scotland Conference, which this year celebrates its 10th year of existence. We expect to have the Eclipse-fm® v5.2 EBME material on demonstration at this show.
7/8 March 2011
As always, we will be at the HFC Conference, this year at Old Trafford, Manchester, with the latest version of Eclipse-fm® on show.
Non Users - Eclipse-fm® Demonstrations
If you would like to look at the latest Eclipse-fm® developments, please contact us on 0845 2707747 and we will be more than happy to arrange a demonstration.
Eclipse-fm® - V5.1 - the Enhanced Task Enquiry View
This is probably the key view in Eclipse-fm® and it has been extensively enhanced, in fact transformed beyond recognition!
Setting up initial selections has not changed in principle, allowing you to, as always, create complex selections to narrow down the tasks you want to work with. Even here there is a minor improvement - moving between the selection pages has been made easier, with the ability to jump straight to the First/Last page as well as just Next/Previous
It is when you get to the actual Task list that things have really changed
The first thing you will notice is that you have a new "Filter Search" field. Here you can enter such things as "WHOLE", "QUARTERLY", or "PATHOLOGY", and the records displayed will be filtered to match. But you can also enter "WHOLE QUARTERLY PATHOLOGY" and get only the tasks containing all three. This filter mechanism is very quick, and very visual.
New Floating menusThe next thing you will notice is that the sidebar containing the buttons has gone, to be replaced by a right click floating menu. As well as freeing up the space for the list itself this allows for more items to be included.
New Options include
Allocate task to PDA is obvious
The tasks are now grouped accordingly - and very quickly.
Now try Preview report. A very close representation to what you now have on the screen. Print that out, and it will print with that layout, colours, etc.
What you set is what you get
We think that these new facilities will reinforce the position of task Enquiry as "Eclipse-fm® Control Centre", the most used element and the one that you will spend most time in. When you get the new version, spend a little time exploring these new features, and getting to your preferred layout. It is going to make your job easier. Compare with the previous task Enquiry:-
The Property Management module now includes a property appraisal system. This allows the user to record the results of property appraisal surveys, to easily repeat that survey later for follow up purposes, and to easily review previous surveys for comparison.
The module is based on the concept of Survey Templates (similar to Task Templates) for each type of location to be surveyed. As with Task Templates, Survey Templates should be kept fairly general. The more general a template is - for example, "1 Storey", "2 Storey", "3 Story" External Condition Appraisal, the more likely it can be used against many locations. You can define detailed, down to room level (treated as sections) templates, but these would then be location specific, and re-usable more in the context of repeat surveys of that location over time.
These allow for the setting up the questions needed for a survey. The survey is assumed to be split up into one or more sections containing survey questions Information recorded includes:-
The costs to bring up to the required standard are totalled for each survey.
An actual survey will use one of these pre-prepared templates, which for practical purposes will be printed out for manual note taking. Once completed, the cost for each item and the total costs assessed by the survey are available, either within the record of the survey or as a reprint of the now completed survey.
A Survey List View, with similar selection and particularly layout control to the new task Enquiry View allows for surveys to be Selected into the list, sorted into order, grouped, individually viewed, and previewed and printed as a list.
Surveys may also be identified from The Survey Location Tree View, showing the Surveys done for all locations in the Trust, location by location. This provides easy assessment of when a location survey was last done, along with the summary results and detailed reports for these.
Even resisting the temptations of the paperless approach, Eclipse-fm® Property appraisal offers several benefits:-
Eclipse-fm® Property appraisal offers several benefits
Paper vs Electronic recording
It is tempting to consider an all electronic means of survey recording, and this system can certainly be used with a laptop or "Netbook" format PC while walking around the survey location. However, the reality of this kind of property appraisal, which is not really reducible to nothing but tick box responses is that smaller devics, such as Smartphones and PDAs are impractical. Screen space and input devices (keyboards too small to type with, handwriting recognition not really practical) on these devices all have practical drawbacks.
You still cant beat a clip board and pencil for field work, followed up by considered transcription of notes back in the office! No training needed, no hardware to purchase, above all in these straightened times, no costs to incur!
|Asset Loan Store
This has been considerably extended, partly in order to meet the needs of EBME maintenance, but with new features which will be of general use.
The significant additions are:-
You can now search for loan items not just the Asset by ID, but the Equipment Number or the Serial Number
The next PAT and service dates are now shown, highlighting whether the asset is in a fit state to be loaned.
The loan type has changed, with the options now being only "Internal" or "External". Depending on which of these is selected, either an external Address is provided to complete, or the usual Eclipse-fm® Location and Organisation details appear to be filled in. This means that internal loans are now fully traceable without needing to enter all the location details again.
Any Trust that is seeking Foundation Status has to have an effective equipment loan management system. These Eclipse-fm® loan store enhancements will help in meeting this requirement, as well as generally improving management of loaned equipment. Not only will you know where your loaned assets are, your loan recipients will know they are going to be chased up for loan returns. And if they dont, you will be able to prove the case!
|Health & Safety Compliance & the FM Function
Awareness of the potential for "unpleasant" consequences of poor maintenance management both for Trusts and individual senior managers is apparently beginning to grow. The September edition of the Health Estate Journal has a multi-page article looking at risk management and the potential impact on Trusts if incidents reveal that evidence of following proper maintenance procedures is not available. Note well that this does not mean that maintenance has to have actually been lacking, just that in the event of trouble, you could be guilty until proved innocent by reference to realistic and coherent maintenance records!
Here is an extract relating to gas installations
It is the last section here that is the most significant. Because of the difficulties that have been experienced in determining responsibility where large organisations with many subcontractors are involved the Corporate Manslaughter Act 2007 specifically set out to widen the net. The combination of this and the existing Health and Safety at Work act means that part time time employees, contractors and even volunteer staff are considered as "employees" for the purpose of such responsibility; at the other end of the scale senior management can find themselves in the dock if it is found that "evidence of attitudes policies, systems and accepted practices" as determined or tolerated by management were such as to set the scene for whatever failure that subsequently may emerge.
Of course it is not just gas related equipment or installations, and it may not be an actual accident that triggers a court appearance. In a further example, relating to lifts, the point was reinforced that even if the work is carried out by specialist contractors, senior trust management cannot just rely on the employment of such; trust management can still be responsible for any breach of adequate practice. The author of the article, Colin Moore, of Beachcroft LLP who specialise in this area made this point.
And we must all be aware of the BP Deepwater Horizon spill, where the chain of blame went straight to the top, regardless of the tiers of subcontractors in place!
So, how do you protect yourself? Do you have all the paperwork in place to prove your maintenance has been done as intended? Do your "attitudes, policies, systems and accepted practices" actually add up to an acceptable regime and can this be demonstrated to be so?
We would all like to think so, but it seems that Colin Moores company
Our own experience in meeting Trust FM departments does occasionally reveal an FM function that appears to have so little control that future trouble would seem inevitable. Unfiled paper work dockets extending back over excessive periods of time, even absolutely no task feedback at all, resulting in maintenance tasks being done at the discretion of the workers concerned, who appeared as likely to bin them as to do them!
Eclipse-fm® is a solution
We built Eclipse-fm® to provide the framework of good practice that will keep you out of jail, keep you in your job, avoid your Trust wasting money on legal enquiries and fines but most importantly, ensure that patients, the visiting public, staff and contractors are all looked after in an environment that provides the least possible risk of something bad happening because of poor maintenance management.
All this with a conscious goal of minimising the staff resources needed to keep all this running - automatically scheduled PPMs, easy task feedback that can be devolved to the worker rather than needing separate data entry from paper documents, easy access to hazard information "on site" being just a few examples.
You need to set Eclipse-fm® up right
Focused FM One Day Seminar:
Untoward Incidents - The Impact For Facilities
Tuesday 16th November 2010
Radcliffe House, Warwick Conferences, University of Warwick,
This workshop, aiming to review the impact for facilities dealing with Insurance and Litigation issues may well be of interest to anyone with concerns in this area.
|Disaster recovery - Case history Updated
Our case history tracing how the Ipswich Hospital NHS Trust has been updated, 18 months after their abrupt switch over to Eclipse-fm® from WIMS. The full story is here, so a few highlights
Dont wait until hardware fails! Fairly obvious, but with budget cuts looming, worth a mention. We regard any critical IT hardware such as servers as being up for replacement after four years.
If the worst comes to the worst, hosting via N3 is the quickest way to get back up and running. We are installing Eclipse-fm® and doing data conversions as part of our job, whereas even the best trust IT department will not be so familiar with a new set up, and will be hard pressed for time.
Even without training, so long as "different" does not automatically mean "bad", Eclipse-fm® turns out to be easy to get to grips with.
If still using WIMS, you might even find Eclipse-fm® better after all!
Performance worries, even for those used to a character mode application on Unix, proved unfounded
The Trusts FM department is now steadily expanding its use of Eclipse-fm® with the Web module now in use and Mobile task management(PDAs) being considered and they have become one of the prime influences in the development of the new EBME module.
Our thanks to Vic Ball, Estates Manager for allowing us to publish this material.
The Ipswich NHS Trust FM staff found themselves in a situation where they had to move from a typical 1980s character mode FM system to a full Windows GUI based one. The move went smoothly in these less than favourable circumstances and contrary to what might have been feared, the physical responsiveness of the new Windows based system has been more than adequate.
|Windows Versions Support
SP2 support ran out on 13 July this year, so you are on unsupported territory! Continuing to run any version of Windows XP beyond Microsofts support cut-off date will leave systems open to security breaches as Microsoft will no longer supply patches and updates to plug newly discovered vulnerabilities.
The next version of Eclipse-fm® will not be supported on Windows XP SP 2. This reinforces the need for you to make sure that all your client PCs (if running the application themselves as opposed to being connected by terminal services to the application) are updated to Windows XP SP3 (or later of course).
The full list of supported environments for the next version is as follows
*There are some specific provisions that need to be put in place for running Eclipse-fm® on Vista. Please consult with us if you are considering adopting Vista for any PC likely to be have the Eclipse-fm® application installed to it.
We have had one or two instances of Eclipse-fm® on Windows Terminal Services (WTS) installations apparently running out of users. This is only likely to happen if users have not exited properly from Eclipse-fm® and is not just something that can happen to Eclipse-fm® as an application. Not exiting properly from any application can result in a variety of undesirable consequences.
This from the technical Questions and Answers at Data Access Worldwide
If the connection from client PC to WTS server is lost to such an extent that the users session connection times out, the same thing can happen - it is not always the user causing the problem. If this is a purely Windows network, then the Server will in the end notice that the user has gone missing and will "clean up" such things as stuck user counts. However if other network OSs are involved, such as Novell, or Unix, then that will not happen so reliably, and manual session termination may be necessary.
|Need to know more?
If you need to know more about Eclipse-fm® just call us up - 0845 2707747.