The Eclipse-fm® purchase orders system covers the whole of the ordering cycle, from initial requisition, through approval and order placement to goods receipt and stores update. It will handle orders for both physical goods and for services, and provides real-time updating to both Finance (Cost and Budget centres) and Stores.
At all stages of the ordering cycle Eclipse-fm® maintains an audit trail (Transactions tab), easily viewed from each order. This includes any changes to the order, and logs who created and authorised each stage or change.
Provision is made for approval by appropriate authorising staff at appropriate stages in the cycle - such as reinstating an order, as below..
Access by users to Purchase Orders data may be set to allow for only "My Site" or "My Store" via the User Access Constraining mechanism.
Where an external accounting system is used, data exchange between that and Eclipse-fm® may be developed.
All Requisitions and Purchase orders information is gathered together into one place.
Multiple tabs handle
The whole process for any one order can be viewed from the one place, or by remaining on one of the tabs, several orders can be processed in sequence.
Easy (and fully audit trailed) updating and cross posting of Budget and Cost centre amounts.
Purchase Order management is of necessity a fairly complex process, and one that needs both a method of controlled progression, and a record of that progression. The Eclipse-fm® Purchase Orders System meets both of these needs.
Click here for a printable (PDF) data sheet covering Purchase Orders, Finance and Stock Control
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