The Main new features included in version 4.2 of Eclipse-fm®
(For a complete list of changes and bug fixes, please click here)
General/Framework
The auto incrementing fields are now in light blue. A minor point, but this will change the way Eclipse-fm® looks!
New Modules
Two new modules are included in this release. Firstly, the management of Staff Leave and Absence, and secondly the integration of Eclipse-fm® with Pierce Management’s C4C Product. Both of these additions are major steps towards placing Eclipse-fm® at the centre of an integrated Estates/Facilities/Housekeeping management system for NHS Trusts and Estates.
Staff Admin and Leave.
This new feature not only allows you to track the leave and other absences for your staff, more importantly it allows you to plot these absences against future work and judge their affects when planning workload . This will enable you to make any necessary changes, either to the work load, or to the proposed absence to accommodate future Trust maintenance needs
It includes a year end process which allows for the resetting of leave allocations and other forecast absence, including leave carry over into the next year.
Leave allocation also checks for both attempts to book more leave than entitled, and accidental duplicate requests.
Integration with C4C - Credits for Cleaning
Traditionally, there has been a “black hole” in the process of passing Estates related tasks identified during a cleaning audit to the Estates Department for action. Eclipse-fm® and C4C now close this black hole by completing the loop from cleaning audit to facilities management – and back again.
This is a two way process. First, if "Housekeeping" identifies a problem during a C4C audit, these tasks will be automatically created as a “C4C” labelled task in the associated Eclipse-fm® system when the C4C PDA is docked for updating collected data. No need to manually create a document to pass on to the FM Department, no need for the FM Department to spend time entering the task details. Crucially, no opportunity exists for the work that the C4C audit identifies to get lost. Then, once the task is signed off as completed in Eclipse-fm®, the C4C audit record is marked off as complete as well.
Other Changes
Asset Management
The Asset Classic View now shows a list of all scheduled templates for the selected asset.
This quick view enables users to readily confirm that the maintenance regime for any particular asset conforms with required or even statutory standards.
Task Management
- Scheduled Ticket Creation process for Daily Tickets now fully respects the Exclude Weekends and Exclude Holidays system flags. This allows for the creation of tickets more closely matching the Trust’s work patterns – Monday – Friday, 24/7, bank holiday exclusion, etc
- Task Logging View work flow improved
- Multiple Improvements to Task Feedback
- Increased the size of the Tickets Memo field from 2048 to 16384 characters.
- Improved the Task Management Search Engine to allow Text Fields that are greater than 8000 characters.
- Helpdesk View, Task Manual Feedback View, Ticket Booked Time Adjustments View and Task Logging View Time Fields validation improved.
Plus several more
Purchase Orders
Several minor improvements including but not limited to
- Purchase Order Query and Search Orders Report now includes postage & packing costs for the order.
- Increased the max number of lines from 99 to 9999.
- Purchase Query Orders re-designed to make transaction detail clearer.
- Ticket Creation now has a default task type which can be pre- defined .
- Event codes that are reserved as System Codes can no longer be accidentally amended.
Common Maintenance
Includes
- Easier searching and filtering of the lists in table maintenance.
- Ticket Creation now has a default task type which can be pre- defined .
- Ticket Creation now shows the asset name when selecting an asset from the list. Also improved the displaying of the priority and task type descriptions
- You can now print the complete list of assets from the asset list page.
- Event codes that are reserved as System Codes can no longer be accidentally amended.
Mobile Applications
Custom "device tokens" are now used instead of "device IDs" simplifying the set up and installation process
